Print Design TipsTips and Information About Printing

In the last post we started discussing color and the different ways in which it can be used but we also touched on some terminology such as grayscales and halftones which we shall clarify here for you today.

A black and white photograph is probably the best example we can give you of what a grayscale actually is – the picture is made up of differing shades of gray between black and white and the differences create the picture reproduction you actually hold in your hand.

The grayscale has an absolute black, an absolute white and between there are 254 differing shades of gray – this is 256 “colors” in total or in computer tekkie parlance is 8-bits of information.  

An image is only grayscale if it is made up of differing shades of gray; another way to make an image is using absolute black and white lines to create the effect of differing shades making up the image – in this case it is known as a bitmap and not a grayscale.

The difference is important when it comes to the printing process because you can scan an image as grayscale or bitmap – scanning a grayscale image as a bitmap will render all the information contained within it that is no absolute black or white meaningless i.e. not reproduced and you lose the detail.  Perform this in reverse and you get a blurred image i.e. scan a bitmap image using grayscale.

Screens and Halftones

A screen is what is applied to a photographic image which gives the impression another color has been used or is present when it was not at the time the photo was taken.

Using screens or halftones, you can convey a lighter image effect or a change in the color tone itself and they come in a wide variety of strengths so you can play around with your final image result and all you are using is one ink which reduces the cost to you with your final product.

Herein lies the key – using a lower number of inks allows for cheaper cost and this is where screens come in handy for you as the buyer as well as helping create a better image for the reader and enduser.

When selecting the printing company to cater for your marketing requirements, it is important to familiarize yourself with what products they offer, examine the different print quality, artwork, colors, layout, font and wordage used … promotional brochures must deliver your message with maximum impact, displaying at a glance the professional service offered by your company.  

Both quality and cost can vary significantly so ensure that you have been informed of any special deals that may be on offer, only order large quantities if you are likely to use them all to avoid the risk of a false economy! 

Make sure that the printing company are aware of any important time schedules you may have, and obtain assurance that they can meet any dead-lines. 

The essential Information to include on a detailed draft layout is: your Company name, logo, graphics, photographs, or digital images. Contact details, including address with zip code, web site, email, telephone number (many people forget this one) and remember, your customers will vary in their choices of how to communicate with you so it is important that you cater for their needs.  

Include all services that your company offers but don’t focus so much on what you do and who you are – focus on what problems and needs you can satisfy and solve for your prospects and customers because that is what they are looking for.

When your Brochure is ready for print, consult the printing company design team for advice, after all, it is their expertise that you are paying for!  Most print and design shops that are worth the name will be able to take your brief and information on CD, DVD or email and you can also send a print-out of the artwork for their reference.  This makes sure that everyone is working from the same material and pool of ideas so you are not disappointed when you get the proofs.

In many cases your brochure will be the first impression you make on a potential customer or client, so it is important that yours be well-designed. The following elements are part of any well-made brochure: originality, design, images, color, and page bleed.

The originality of your brochure is somewhat self explanatory. This applies not so much to the design of the brochure, but how your company is represented. It should inform the audience of something unique about your company in order to make you stand out. The design of your brochure has to do with its outline and layout. In cases like this it is best to go for a simple design that is uncluttered and easy to read. Make sure only necessary information is included.

The images that are used in your brochure should always be the highest quality possible. Always ask the person who is designing your brochure what type of images they will be using. Sometimes they will take their own photos and other times they may prefer to use stock images. Regardless, make sure that they use high-resolution images.

Color is important in a well-designed brochure. Colors have a way of invoking feeling and emotion in a person. The colors used in the brochure should also go well with the images used such as the company logo. Finally there is the page bleed. This is where color runs off the edges of your brochure when printing in order to account for any shifts that may occur. At least a 1/8 bleed is recommended.

If you’re considering a company marketing campaign, you will most likely need quality printed promotional collateral as they are a powerful tool in your sales armory. 

A two-fold brochure is an easy and attractive means of presenting your company to potential clients and with a little research into the work produced by the copious number of print and design companies available to undertake this work for you, you are going to see a wealth of choice.

Make sure you request samples of their work and pay special attention to the design; is the artwork-eye-catching?  Are the colors powerful enough – it has been scientifically proven that people are more likely to respond to color and retain information! Does the wording inspire you to read all the content?  What is the overall feel of the quality of the finished product they are producing?  How happy are their existing customers?  What other projects have they carried out that are similar to your own needs?

Once you have satisfied yourself that you have found the perfect printing company, make some notes on how you wish them to portray your business and the services you offer.  Communication with the design department is crucial if they are to understand your requirements and they should have the expertise and production capabilities to deliver what you are looking for but you will need to clarify what you wish to portray.

You need to present an impressive impact in order to glean the most productive response to your marketing campaign.

Consider the extent of your marketing campaign, it is usually far more economical to order in larger numbers (but only if you need that quantity) while there are often offers of other stationery and printing supplies at much lower prices if all are included in the same order: business cards, headed notepaper, reports, packaging etc.

Discuss and agree the prices in advance of placing your order to save disappointment when presented with your invoice.

The information and ideas you have provided will be used along with the professional skills of both the design and production teams to produce a proof for your examination.  Don’t pay for your printing until you have examined the proof and agree it is correct, free of errors and what you are looking for because it is too late to argue once the job goes to print.

Pantone is a color matching system that was created so that colors can remain consistent no matter what medium is being used to view them. Color is interesting in the fact that it is highly subjective; what one person views as yellow, another may view as orange for example. Now, with the many different types of technologies we have to view colors, it is very important that each of them use the same colors. The Pantone matching system, PMS, is not the only system that exists for maintaining color consistency. It is, however, the most widely used.

A commercial printing company will keep a full supply of Pantone inks in their shops in order to ensure that they always remain consistent in the colors that they use for their printing projects. Take for example, a company that has a logo designed for them in a certain palette of colors. Then, they take this logo to a commercial printer to have some brochures posted. They want the logo on the brochures to match the same colors as the original. Imagine if when they got the completed brochures, that the logo used a completely different palette of colors?

Pantone colors are based on certain recipes that can be created by mixing together certain colors. Some cannot be created by mixing however, and must be purchased. These include colors such as metallics and fluorescent inks. One of the few problems that is involved is when Pantone colors are attempted during a 4 color printing process. This will not create accurate results. The only way that this can be accomplished successfully is to add Pantone as a fifth color which can be quite expensive. The 4 color printing process uses only the colors of magenta, cyan, yellow, and black, which is not enough to create a true Pantone color.